Backup Microsoft Outlook 2007

September 1, 2008

I was asked today by a friend how to backup and restore Outlook 2007 data, such as personal folders, rules, alerts, and other account information (also known as Identities). I’ve never been able to figure out how to backup the Identities, but here are the details on how to backup everything else.

In Outlook 2007, you can export your PST files (personal file folders)…
1. Click on “File”, then on “data file management”

2. click “open folder”, then copy/paste the contents to your backup location.

You can also use this method,
1. Click on “File”, then “Import and Export”

2. Click “export to a file”, then click “personal file folder”

3. highlight “personal file folders”, and check “include subfolders”

4. tell it where to save the PST file, then click finish, and let it do it’s thing.

To export/import your Rules and Alerts…
1. Click on the “Tools” menu, then “Rules and Alerts”

2. Click “Options”, then “import” or “export”, and tell it where to save the file.

For the Identities, I’m not sure where that information is located, I’ve never had much luck in researching that. If I find out, I’ll be sure to post it here.

There is a tool that do all of this automatically, though it doesn’t always work. It is called  “Amic Email Backup“.

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Share Drives and Folders in Windows Vista

September 1, 2008

There seems to be an inability to share an entire hard drive in Windows Vista over a network. Even if you set the permissions to share it across, other computers are given an error when they attempt to access the shared drive.

The solution is to only share folder within the hard drive, which Vista seems to have no issues with sharing individually. This seems to be a Vista-only problem, though it intermittently happened in XP, usually as the result of a software firewall blocking access.

Microsoft seems to have decided it’s too big of a security risk to let you share an entire hard drive.

To share a folder in Windows Vista…

1. Right-click the folder, choose “Share”

2. In the drop-down menu, choose the users you want to share the folder with.

3. Under the “Permission Level” heading, click to choose the level of access you want each user to have.

4. Click “ok”, then “continue” on the User Account Control prompt.

If you want the old-skool approach in Vista

1. Right-click the folder, select “properties”

2. on the “Sharing” tab, click “advanced permissions”, then “continue” on the User Account Control prompt.

3. Put a check in the box next to “Share this folder”, then click the “permissions” button

4. For each user, type in the account name and press enter, then choose their permissions